Ultimate Guide for a professional kitchen remodeling project.

Here are the 11 steps we go through with every client. These steps contribute to having a successful kitchen remodel. These are the steps we walk every client through to help things flow smoothly and efficiently.

Contemporary Kitchen Remodel — Complete Kitchen Remodel

INITIAL CONSULTATION
BUDGETING
DESIGNS
CONSTRUCTION ASSESSMENT
PROJECT TIMELINE AND SCOPE
SELECTIONS AND FINISHES
ESTIMATE AND SCOPE
CONTRACT AGREEMENT
PROJECT ORIENTATION PHASE
PROJECT START MANAGEMENT
PROJECT COMPLETION

Below is a breakdown of the importance of the 11 steps listed above and an explanation of the importance of following each step. Skipping a step can have negative effects on your project. Each step plays a key role in the success of your project. Each step will be broken down further in detail on separate blogs.

1. Initial Consultation

Most people start these type of blogs with budgeting. I believe the most important part is setting up an initial consultation with a remodeling professional. This meeting will help align your vision, possibilities and lay the groundwork for a successful kitchen remodel. This is also a great opportunity to meet the remodeling team and discover what they can do for you. This meeting is for you to gather intel on your project and map out everything you need to know. You must prepare for this meeting to set the tone for the entire project. Your guidance will allow the team to assess the space accurately and provide accurate feedback specific to your kitchen remodeling project. The team will also identify any potential challenges upfront, which helps you put together a more accurate budget.

How to have a successful initial consultation for your kitchen remodeling project.

What to Cover During the Initial Consultation so everyone is on the same page:

Prepare inspirational images for the contractor: Bring photos, magazine clippings, or a digital mood board to convey your design ideas clearly.
Clarify the desired functionality for your kitchen: Specify to the contractor how you plan to use your kitchen. Plan the placement of the sink, stove, and fridge (the “work triangle”) for maximum efficiency. The contractor should tell you the possibilities. Some items have limitations. Explain if it’s for cooking elaborate meals, hosting guests, feeding a big family, better functionality or if it’s for aesthetic purposes.
Clarify the list of kitchen must-haves: Specify essential features like a large island, a double sink, specific appliance setup or special showcasing.
Establish your kitchen storage needs: Detail your requirements for cabinets, pantries, or specialty storage like pull-out drawers, spice racks or special drawers for large pans.
Clarify your style preferences: Share your aesthetic preference. There are endless possibilities so be open about your vision. Let the contractor know whether you want a modern, rustic or traditional kitchen. Tell them about your preferred colors or finishes.
Discuss Design Elements: Kitchens can become very intricate and you must find out if the contractor can do the desired job. Some contractors only do certain types of cabinets and may not be able to do what you want. Discuss the type of cabinets and style.
Discuss appliances: Decide if you’ll keep existing appliances or upgrade, and note any specific brands or features you want.
Request a floor plan and layout of your kitchen: Ask for a detailed sketch or digital rendering to see how the space will come together. If the contractor can’t provide a sketch, then they don’t do kitchens often enough.
Discuss proper ventilation for your kitchen: Review options like range hoods or downdraft systems to ensure good air quality.
Discuss countertop types: Compare materials like quartzite, quartz, granite, or butcher block for durability and look. Each type of countertop can serve a different purpose.
Discuss flooring options and styles: Choose between hardwood, tile, or vinyl. The contractor can help you choose depending on style, budget, and maintenance.
Discuss backsplash options and styles: Select a backsplash design. There is glass tile, ceramic tile, porcelain tile, stone tile and many more. The backsplash is important because it helps tie the room together.
Discuss paint and stain types and qualities: Pick colors and finishes for walls or cabinetry. Some paints crack and scuff easy. Some paints are very durable. Stains are different and rely on the clear coat for durability.
Discuss sinks and faucets: Decide on sink types such as undermount, farmhouse or drop in. Discuss the features such as touchless, pull-down, or traditional.
Discuss plumbing modifications: Identify any pipe or fixture changes needed for new appliances or layouts.
Discuss structural changes or modifications: Address structural and technical issues such as columns or walls which may need to be moved. Determine if windows or opening needed to be added, closed off or other type of structural work is needed.
Establish lighting design for your kitchen: Plan lighting wherever necessary such as under cabinet, over sink, over island, ambient lighting, recessed lighting or accent lighting.
Ask about insurance coverage: Verify the contractor has the proper coverage to cover any mishaps.
Discuss permits and inspections: Confirm who will secure necessary permits and schedule inspections. Some estimates do not include permits and will create a change order.
Ask about site protection: Ensure the contractor will protect your floors, walls and furniture from dust and damage during construction.
Clarify cleanup and disposal: Agree on how construction debris will be handled and removed. If there is no haul off or dumpster in the budget, then they might leave the trash in your back yard.
Setting Expectations and Logistics: You must tell the contractor what you expect from them and to make sure to include it in the contract.
Establish a budget with the contractor: You may not need to tell the contractor how much money you have set aside for the project but let them know what kitchen you want. Kitchens styles range from 15k to 80k. Ask the contractor to let you know ballpark prices on each kitchen style.
Ask the contractor about their timeline and availability: Learn how long the project will take and when they can start. Some contractors have a two or three month wait time.
Establish the payment schedule with the contractor: Define payment milestones such as initial deposit, progress payments and final payment. Some contractors may trick you into paying everything up front.
Ask about the contract structure: Review the contract’s terms. Ask them for a detailed scope of work, timelines, and responsibilities. If it’s not in the contract, the contractor is not responsible for it.
Ask how change orders work: Understand the process for mid-project changes and their impact on cost and timeline. A change order is a separate item from the contract.
Ask the contractor their game plan: Get a step-by-step overview of how they’ll approach your remodel. Some contractors do one thing and wait days or weeks before doing the next item.
Ask about the warranty: Inquire about warranties on materials and workmanship. Ask the process in which warranties are taken care of: Things may come up after the project is completed and you must know how and when they will rectify the issue or if the issue is their responsibility.
Discuss any concerns: Voice any questions or worries about the process, timeline, or outcome. Make sure these concerns are in writing through email, text or part of the contract.
Determine the homeowner’s responsibilities: You also have responsibilities such as purchasing certain materials or respecting boundaries. Agree on your involvement such as daily oversight, weekly updates, additional instructions or disposal of existing items.
Discuss living arrangements during remodel: You may not have access to your kitchen or utilities. You may need to choose whether to relocate or not. Make sure you are prepared. This will be an added expense. All this must be established before project starts. Plan how you’ll manage cooking and daily life (e.g., temporary kitchen setup) while work is underway.
Discover if the contractor is right for you: Ask about their experience, past projects, and approach to ensure they’re the right fit.

The Initial Consultation is very important for any kitchen remodeling project. It helps bring the entire project together by aligning your vision with the contractor’s expertise. It helps define a plan and an end goal from the start. It builds trust, prevents miscommunication, and lays a solid foundation for the kitchen remodeling project.

What happens if the initial consultation doesn’t cover the key points?

If the initial consultation falls short, you risk a kitchen that doesn’t work for you. You may end up with awkward layouts, missing features, budget overruns and a lot of change orders. Unaddressed details like homeowner and contractor responsibilities and poor planning, may lead to stressful issues. A thorough initial consultation keeps everything on track.

Budgeting

Your kitchen is a system made up of different parts. Each part has a cost associated to its installation and materials. The remodeling contractor will take into account all labor and material and put together an approximate cost plus mark up. You need the price of everything in order to budget but most contractors do not provide a breakdown. A breakdown takes a long time to compile. How can you obtain a breakdown? The best way is to ask your contractor if they provide a breakdown before you schedule the initial visit. You need a breakdown so you can make adjustments to fit your budget. The contractor’s breakdown includes dumpsters, project management, quality control, procurement, tools, subcontractor costs, overhead and many other things that are incorporated in one price. Its more than just labor and materials. You need to discover what you can and can’t afford. The budget is extremely important and is a critical step in the kitchen remodeling process, as it determines the financial feasibility of the project. Budgeting ensures the remodel stays within your means. A well-planned budget helps you prioritize expenses, avoid overspending, and enjoy a smooth, stress-free remodeling experience. The following list will help you understand what you are budgeting for. This list is great to help organize all of your kitchen remodeling project expenses.

What to Budget for When Budgeting for Your Kitchen Remodel?

Here’s a detailed breakdown of what to consider when creating your budget:

Allocate funds for each portion of the project: Allocating funds to each portion of the project helps you make budget adjustments to individual parts of the project.
Budget for project management: Contractors figure out the cost for all labor and materials then they add the cost for the trash haul off such as dumpsters, then they add the cost of the project management which includes quality control, scheduling, organizing, payroll and overhead. You don’t know the cost of this but it will be between 20 and 35 percent of the total project cost, depending on size of the project.
Budget for appliances and installation: Find out how much it costs to install each appliance. Determine the cost of your each of your new appliances.
Budget for countertops and installation: Find out the cost per sq ft for installation by sending pictures to the installer. Answer all their questions. Then call a countertop company and give them the dimensions. They will tell you how many slabs you need.
Budget for flooring and installation: Call a flooring company and ask them how much just for installation and installation materials. Then call a flooring distributor and get prices for your floor finish.
Budget for backsplash tile and installation: Call a tile installation company and tell them your sq ft of backsplash along with a picture and ask them how much for installation and installation materials.
Budget for rough-in plumbing and electrical: Send pictures of your existing and new kitchen layout to an electrician and a plumber. Answer all their questions. They will give you a price. Remember that rough-in is the plumbing and electrical inside the home structure. Finish plumbing and electrical are the fixtures and finishes.
Budget for finish plumbing and electrical: Tell the plumber and electrician what you will be installing. They will tell you the prices.
Budget for pre-construction which may include relocating: Determine if you are staying in your home during the kitchen remodel. There will be dust, you may not have a kitchen, you may be smelling chemicals and paints.
Budget for seemingly unrelated expenses during construction: If you don’t have a kitchen you may be forced to eat takeout for breakfast lunch and dinner. This can be expensive.
Budget for post constructions purchases: You may need to get window blinds, Kitchen décor and utensils to match your new kitchen style.
Budget for unexpected contingencies: Keep between 10-15% of the funds for unexpected expenses. If you run into an unexpected plumbing or electrical line that needs to be relocated, it may cost extra have it relocated. If the wires are too old or made out of aluminum and cant be used, you will need to pay to have the kitchen rewired starting from the electrical box, creating an added expense.
Budget for permits: Ask the contractor if permits are needed. If you are doing a light renovation you may not need permits.
Budget for designs: Designs will tell the contractor exactly what you need and designers are not cheap. Some contractors offer free designs. You can find a contractor that offers free designs.
Prioritize expenses: Decide which features are must-haves, which are nice-to-haves. Create a budget with all must-haves and start upgrading features until you reach your budget cap.
Obtain multiple quotes: Obtain and review quotes from multiple contractors to ensure you’re getting the best value.
Financing options: Ask your contractor if they offer financing. Explore loans, home equity lines of credit, or other financing if needed, and factor in interest or fees.
Track all expenses: Keep a detailed record of every dime you spend in case you need to make adjustments to the labor and materials.
Communicate your budget contractor: Share your budget constraints upfront and let the contractor know to provide solutions that align with your budget.
Adjust the budget as needed throughout the project: Be ready to revise the budget if unexpected costs arise or if you decide to change the project scope.
Ensure the budget aligns with the project scope: Before you start the project, confirm that your budget covers the full scope of your remodel. It will feel great when everything goes as planned.

Budgeting ensures your remodel is financially feasible and prevents you from overspending. It helps you prioritize what matters most, like investing in durable materials or essential upgrades, while at the same time avoiding unnecessary costs. A clear budget also creates a firm understanding with your contractor.

What happens if you don’t budget accordingly?

Without a proper budget, your kitchen remodel can spiral out of control. If you lose track of the budget you may be forced to stop the project leading to unfinished work, financial strain, or debt.

Designs

The Design phase is where your vision starts to take shape. This is one of the most exciting parts of the kitchen remodeling process. During this stage, you will work closely with the design team to create a functional, beautiful kitchen that fits your lifestyle.

Here’s a comprehensive list of aspects to consider during the design process:

Gather inspiration: Browse websites like Pintrest, Houzz or Youtube. Look through the free magazines in big box stores and take pictures or take the magazines. Your contractor and designer need to know exactly what it is you want.
Define your goal and needs: Review the initial consultation notes and all your inspirational images and ensure your vision aligns with your needs and your budget.
Get drawings: Do not do a kitchen remodel without drawings. This can create a huge headache. Share your inspirational pictures with the contractor or designer. Get free drawings from your contractor. Decide if you need to pay for more detailed drawings from a designer.
Create a detailed floor plan: The contractor or designer can also do this for you. They will measure the space and openings and incorporate all your ideas into a new floor plan. They must maximize space, workflow, ergonomics and storage.
Choose a layout: Look over the drawings provided by the contractor and make sure the new layout suits your lifestyle. Make necessary revisions to ensure your kitchen has everything you need. Consider the work triangle, appliance placement and traffic flow.
Select a style: Look at your home’s character and your personal taste in order to decide on the kitchen style. There are many types of kitchen styles such as modern, traditional, farmhouse, contemporary, industrial, transitional, Mediterranean, craftsman, mid-century modern, coastal or eclectic.
Select materials and finishes: Select whether you will use custom cabinets or prefabricated. Choose your favorite countertops, flooring, backsplash and cabinet finish.
Choose appliances: Decide on the type, size, and placement of appliances, ensuring they fit the design and meet your needs.
Plan lighting: Design a lighting scheme that includes task lighting, ambient lighting, and accent lighting. Identify your natural lighting sources as well. Consider color temperature, brightness levels, dimmers, fixtures, switch locations and energy efficiency.
Review final drawings: Visualize the design and ensure it meets your expectations. Make sure your storage, ergonomics and layout all fit your needs.
Finalize the design: Share the drawings with friends and family for feedback. Approve the final designs before moving to the next phase.

The Design phase is essential because it turns your ideas into a concrete plan. A well-thought-out design ensures your kitchen is beautiful, functional, efficient, and tailored to your needs.

What happens if these steps are not followed?

Skipping or rushing the Design phase can lead to a kitchen that doesn’t work exactly how you expected. It may end up having an awkward layout, insufficient storage, or a mismatched style. Without a clear design, you might face delays, budget overruns or the need for mid-project changes. This comprehensive list allows you to have a kitchen you will be proud of. Leaving out any of these components can compromise comfort, functionality, aesthetics or the overall success of the project.

Construction Assessment

The Construction Assessment is a critical step in the kitchen remodeling process, where the contractor evaluates the existing structure and systems to ensure the planned design can be implemented safely and effectively. This thorough inspection helps identify any potential issues early on, allowing for a smoother and more predictable remodel.

What to Cover During the Construction Assessment?

Here’s a detailed breakdown of the aspects to consider during this phase:

Inspect the foundation and load-bearing walls: This ensures they can support any planned changes, such as removing walls or adding heavy fixtures.
Check plumbing and electrical systems: Assess condition of existing plumbing and electrical to determine if updates or repairs are needed to accommodate new appliances or layouts.
Look for signs of water damage, mold, or pest infestations: Identify any issues that could compromise the remodel or require additional repairs.
Assess the condition of flooring, walls, and ceilings: Determine if they need to be replaced, repaired, or reinforced to support the new design.
Evaluate code compliance: Ensure the current setup meets local building codes and identify any changes needed to comply with regulations.
Measure the space accurately: Confirm that the design fits within the existing dimensions and identify any adjustments needed for a perfect fit.
Discuss potential challenges: Review any obstacles or modifications required based on the assessment, such as rerouting pipes or reinforcing structures.
Document all findings: All findings must be documented to identify whether a change order is necessary or part of the project scope.

The Construction Assessment is essential because it uncovers hidden issues—like outdated wiring or structural weaknesses—before construction begins. Addressing these early prevents costly surprises, ensures the safety and longevity of your remodel, and keeps the project on schedule and within budget.

Potential problems if construction assessment is skipped:

Skipping this step can lead to major setbacks, such as discovering plumbing leaks or code violations mid-project, which can cause delays and ballooning costs. Without a proper assessment, you risk compromising the safety of your home or facing legal issues due to non-compliance with building codes. It can also help identify potential change orders before project starts.

Project Timeline and Scope

The project timeline and scope is a crucial part of the project and must be part of the contract. It provides structure and clarity from the outset of the project. This section defines what will be accomplished and when, helping homeowners set realistic expectations, manage their budget, and minimize disruptions to daily life.

Here is what a proper scope and timeline do for the project.

Clarifies Expectations: A well-defined scope of work outlines a timeline and shows exactly what will be done. It prevents misunderstandings between homeowners and contractors about the project’s goals and deliverables.
Keeps the Project on Track: A timeline establishes key milestones and deadlines, ensuring the remodel progresses steadily and finishes within the desired timeframe.
Helps identify milestones: Every milestone reached is a huge accomplishment. Milestones are also good for indicating the percentage of the project completion.
Manages Budget Effectively: Linking the scope to a timeline helps homeowners anticipate costs at each stage, reducing the risk of unexpected expenses that may derail the project. You must know progress in order to keep up with the draw schedule.
Prevents Scope Creep: Scope creep refers to the gradual inflation of the scope created by change orders. A detailed scope avoids unplanned additions or changes that can delay the project and inflate costs.
Improves Communication: A detailed scope of work and a good timeline provide a roadmap for your project. This allows the homeowners, contractors, and suppliers to stay aligned with every phase of the project. Some orders may take weeks to arrive and a good schedule will help with procurement.
Stress Management: A good timeline and scope tell the homeowner what phase the project is in and what to expect. It helps homeowners plan around disruptions, like temporary loss of kitchen access and utilities. It lets homeowners see what percentage of the work has been completed and lets you see what’s in the works.
Measures Progress: With a good timeline and scope, homeowners can track milestones such as demolition, rough plumbing, rough electrical, carpentry, flooring, finishes, etc… It allows the homeowner to feel confident about the project’s progress.
Supports Decision-Making: A clear scope helps homeowners make adjustments and clarify if the scope needs modifications. If you don’t receive a scope you wont know what is being done. If the scope is not detailed you wont know important specifics about installs and finishes. You must obtain a detailed scope and make sure everything you need is included. If it’s not in the scope it is not part of the contractor’s responsibility.

Without a clear scope, projects can spiral into costly delays and unwanted changes. Scopes must be clear in order to have every detail before your eyes to ensure everything is being completed according to what you paid for. A good scope and timeline will keep everyone on the same page. Together, they keep everyone on the same page, reduce stress, and pave the way for a remodel that meets both practical needs and design dreams.

Selections and Finishes

Selections and Finishes create your kitchen’s personality. This stage involves choosing the materials, colors, and styles that will define the look and feel of your space. Every choice made here will shape the aesthetic and functionality of your kitchen. Take the opportunity to be creative during this phase.

What to Cover When Selecting Finishes:

Here’s a detailed breakdown of the aspects to consider during this phase:

Types of finishes: Choose desired materials for cabinets, countertops, flooring, backsplash, paint, and hardware.
Factors to consider: Evaluate aesthetics, durability, maintenance, style, and budget when selecting each finish. You must also consider home value when making choices.
Coordinate finishes: Ensure all elements work together for a cohesive and aesthetically pleasing design and resale value. All selections must tie together and create a unified polished design.
Narrowing down options: Create a mood board, visit showrooms, or consult a designer to refine your choices.
Role of the contractor or designer: Rely on the expertise of your contractor and designer to guide selections and recommend quality materials within your budget.
Sample testing: Request samples or swatches to see how finishes look in your kitchen’s lighting and space. Remember that light changes the colors of your walls and carpentry finishes.
Long-term value: If you need a style that ages well or are thinking about reselling, invest in finishes that will add value to your home.
Lead times: Account for the availability and delivery times of materials. Some custom work or materials have lead times that stretch out for weeks or months and can make the project lag.
Finalizing selections: Approve all finishes before construction begins to avoid delays or costly changes later.

Why It’s Crucial:

Selecting the right finishes will make your kitchen beautiful and durable. These choices impact everything from daily use to long-term maintenance. Thoughtful selections create a cohesive design that feels personal and polished.

Problems if Not Done:

Rushing or skipping this step can lead to mismatched styles, low-quality materials, or finishes that don’t hold up over time. If you don’t like a finish, you will have to pay for demolition and re-installation. This will make the project lag and create budget overruns. The wrong finishes will make your kitchen feel disjointed. Poor selections can also diminish the resale value of your home.

Estimate and Scope

Sometimes you will receive an estimate before an agreement. The estimate may be a price only and that doesn’t do any good without a scope. Make sure there is a scope included with the estimate. The estimate is a pivotal part of the kitchen remodeling process. The estimate should not only provide a number, but also provide a detailed breakdown of the costs involved. The estimate serves as a financial roadmap crucial for budgeting. It should outline expenses for labor, materials, permits, and any additional costs specific to your project. A well-prepared estimate ensures transparency, helps you make informed decisions, and keeps the remodel on track both financially and logistically.

What to look for in an estimate:

Here’s a comprehensive list of aspects to consider when reviewing your estimate:

Understand the scope of work: The scope must have every item in detail. If something is missing it may be because the contractor is not accounting for it. Have them add anything that is missing. If something is extra that you don’t want, make sure they adjust the scope and the price. The estimate must align with everything that was communicated between you, the design team and the contractor.
Look for detail and clarity: Most contractors do not provide a detailed breakdown because it is extremely time consuming. There are logistical costs that are included in the price but not part of the installations. You need to know what you are being charged for, so at the least, have them provide a scope along with the estimate so you know what you will be paying for. Do not accept only a price. No clarity may create future change orders.
Request a detailed estimate: Request a breakdown of costs by trade or category. Most contractors will not provide a breakdown but you can still make the request. A breakdown helps you align with your budget.
Identify a bad estimate: If the estimate is too cheap then they may have left something out or they may be planning on doing a rushed job to reduce labor cost. Be well informed before choosing the cheapest contractor.
Check material quantities and costs: Verify the estimate lists specific materials and quantities. If your project requires a certain amount and they quoted for a lower amount, they can ask you to pay for the extra amount that was not reflected in the estimate. Always check amounts.
Account for permits and fees: Confirm whether required permits, inspections, or municipality fees are included. Sometimes the contractor asks the homeowner to pull permits. Verify who is pulling permits.
Factor in contingency funds: Look at the total cost and add between 10 to 20% for contingencies to cover unexpected expenses during the project. The contractor may discover rotted framing or bad plumbing or electrical. Some contractors will take care of minor issues so the project is not held up, but some issues must be addressed immediately and will cost money.
Check for exclusions: Identify any items not included in the estimate, such as appliances or design fees, to avoid surprises. Make sure the contractor provides a client responsibilities list. If you are responsible for any materials make sure to figure out the cost and make sure you stay on budget.
Compare multiple estimates: If possible, obtain estimates from different contractors to evaluate pricing and value. Make sure every contractor is quoting for the exact same thing so you may compare apples to apples.
Ask about potential cost-saving options: Inquire if there are ways to reduce costs without compromising quality, such as alternative materials or having all materials purchased by the client. Materials have a mark up because of procurement or other logistics. If you purchase all the materials and save the contractor time, you can save money as well.
Verify the contractor’s credentials: Ensure the contractor is licensed, insured, and has a solid reputation for delivering quality work on budget. If a contractor must get permits for your project, there is no need to check licenses because they can’t get permits without a license.
Review the timeline: Confirm that the estimate includes a projected timeline for each phase of the project. Bigger contractors may not be able to provide an accurate timeline because they may have a wait time of weeks or months. Ask them to provide a timeline and come as close as possible. They want your business so they will do their best to provide one. They will tell you that it is not a guaranteed timeline because they have to do a lot of scheduling and coordinating with contractors and other service providers.
Understand change order policies: Clarify how changes to the project will be handled and how they might affect the final cost. Make sure they include change order details in the agreement as well.
Check for warranty information: Ensure the estimate includes details on warranties for materials and workmanship. If you have no warranty, then you can save them the trouble of moving forward.
Finalize the estimate: Once satisfied, sign off on the estimate to lock in the agreed-upon costs and scope and request a formal agreement. Remember that the estimate is not the agreement. The agreement is a document that should protect both parties on the project.
Option to terminate: There should be an option to terminate. If not, you may be stuck in a nightmare with a bad contractor. We provide 2 termination points. One is before start of project. The other is after demolition. Sometimes after demolition, you may discover a change order that will require more of your budget and may influence the entire project. At that point we can eliminate the entire agreement and redo a new agreement.
Identify professionalism and knowledge: A detailed scope reflects the contractor’s attention to detail and professionalism. If the scope is detailed, you can gauge the thoroughness of the work to be performed. A professional remodeling company will provide you with the tools you need to have a successful remodeling project.
Tool for decision making: An thorough estimate will help you make informed choices. After looking at the estimate, you may need to adjust your budget or adjust the scope of work. You won’t know what adjustments to make with an ambiguous scope of work. Everything in the estimate and scope must be crystal clear.
Bathroom: Is there a porta potty on the budget? Will you allow the workers to use your bathroom? It’s cheaper to let them use your bathroom. Make sure they keep it clean.

A detailed estimate is essential for managing your budget and ensuring transparency between you and your contractor. It helps you understand where your money is going so you can prioritize expenses. A clear estimate and scope of work also serves as a reference point for tracking progress because it tells you everything that will be done throuout the entire project.

Problems if Not Done:

If the scope isn’t detailed, you risk overruns, incomplete work, or disputes with your contractor. A vague or incomplete estimate or scope of work can lead to misunderstandings about the project. Misunderstandings resulting in unexpected costs or unfavorable results. A vague estimate or scope can make it difficult to compare contractor prices or negotiate effectively. There has been instances where the contractor leaves out items and the client must pay for them such as doors or fixtures. This can lead to the homeowner overpaying. Always request a thorough estimate and scope.

Contract Agreement: Next Steps After Signing

The agreement is made up of very important components which must be included in the document in order to protect you, your home and the contractor. Make sure the agreement is not one sided. The next section shows you what you should look for in an agreement and what happens once its signed. It’s about setting the project in motion with clarity and confidence, laying the groundwork for a successful kitchen remodel.

What to Cover When Initiating the Project:

Here’s a detailed list of steps and considerations to address when signing the agreement:

Detailed Scope of work: Make sure a detailed estimate is within the document.
Estimate and draw schedule: The estimate must be in the document along with a detailed draw schedule. All payment terms must be clear and locked in.
Timeline: Most contractors will not provide a timeline because there are too many factors than can disrupt a timeline. If a timeline is part of a contract and materials don’t show up on time, the contractor must move the installers to another job while they wait and the timeline will be disrupted. The contractor will not want to be help accountable for a missed deadline. If they include a timeline there may be a clause saying the timeline can be disrupted. Its ok to not have a timeline as part of the contract. Make sure there is a timeline so you can have some leverage on the project. Even if the timeline is in a separate document.
Review final plans and approvals: Double-check that all design plans, material selections, and specifications are finalized and approved by both parties. Make sure there were no last minute changes you are not aware of.
Permit acquisition: Verify who is responsible for permits whether it is you or the contractor.
Materials: Make sure there is a list of materials you are responsible for in order to avoid misunderstandings. We always provide a client material list that has quantities and product model numbers.
Site preparation: Discuss how the worksite will be prepped, such as protecting adjacent areas, setting up temporary barriers, or arranging a staging area for tools and materials. If your floor and walls are not protected then the floor and walls may get damaged.
Communication plan: Establish how updates will be shared. We provide a project progress report twice per week. Our progress report shown you the percentage of each phase of the project and an overall percentage encompassing the entire project.
Payment initiation: Most contractors will not start scheduling teams until the first check clears. The contractor can’t send a full crew to work without knowing if your check will bounce. Big checks can take up to 15 business days to clear. Work may be on hold until checks clear.
Home preparation: Prepare your home for construction by clearing the kitchen space, securing valuables, and arranging alternative cooking or living setups if needed. If the contractors takes one day to clear out the kitchen, they might charge you everyone’s work day.
Safety: discuss safety concerns. Contractors usually leave toosl and ladders in the work area and you must know this in case you have children or pets.
Warranty: Clarify what the contractor is responsible for. Look for warranties on workmanship, plumbing, electrical, structural and finishes.
Clarify subcontractor responsibilities: If they will be using subcontractors, make sure you clarify who is accountable for the work. This avoids finger pointing in case there is a mistake down the line.
Cancelation rights: Make sure there are terms on how to exit the contract if needed. Most contracts do not give you this option and you may be stuck with a bad contractor for the entirety of the project.
Watch for red flags. Avoid contracts that have unclear language, are vague or have missing details. Avoid companies that constantly pressure you to sign up. They may be desparate and may need your money to fund other projects or may have lost their crews due to the lack of business.
Clean up and disposal: The document should establish how the trash will be taken care of. If not, you might be stuck with a giant pile of trash in your back yard. There should also be a cleaning crew to clean the entire work area when the contractor is done.
Material list. Make sure you have a material list of what materials will be used. You must make sure they don’t use cheap materials. Many contractors use cheap materials to get a few hundred or thousand dollars in their pocket. If materials aren’t specified, then you might get the worst materials available.
Contractor’s crew briefing: Ensure the contractor has briefed their team or subcontractors on the project scope, timelines, and expectations.
Documentation: Make sure you get a copy of the signed agreement, receipts, permits and any correspondence in an organized file for easy referencing.

This signing of the agreement bridges the gap between planning and execution. Being well prepared ensures a smooth start to the kitchen remodel. It establishes the groundwork laid in the contract, aligns expectations, and reduces risks. A good agreement allows you to have more confidence in the project moving forward.

Problems if Not Done:

Skipping these steps can lead to chaos. Without clear instructions on the project, you might face delays from unordered materials, unpermitted work or misaligned schedules. This can result in a cycle of problems and frustrations. A bad agreement can derail the project costing you time, money, and trust in the process.

Project Orientation and Initial Management

Before the first hammer swings, there’s a critical phase that sets the stage for a successful kitchen remodel: Project orientation and initial management. This is everything that happens after the agreement is signed and the start of demolition. This is where the groundwork is laid for how the project will be executed. The project manager creates teams and makes sure that everyone is involved and on the same page, including the homeowner. Everyone must be aligned on aligned on expectations, roles, and communication. Think of it as the blueprint for collaboration, designed to keep the project on track and minimize surprises.

After the first check clears, materials will be ordered and labor will be coordinated. The project will now be an active construction zone. Here is what you need to know and clarify during this stage.

Here’s what you need to do during The kitchen remodeling orientation and initial management stage.

Your involvement: Agree on how much the homeowners will be involved. It’s good for homeowners to perform periodic check ins. Some contractors do not offer updates and it may be a good idea to ask the contractor to provide updates once or twice per week. You may also need to make decisions during the project.
Establish communication channels and protocols: Make sure you know how updates will be shared and who the main points of contact are. It’s always best to have communications in writing for reference. Always communicate through email or text so you can revert to the messages if clarification is needed.
Define roles and responsibilities: Find out who is responsible for each aspect of the project, from the contractor and subcontractors to the homeowners. Communicate with the designated person only. Don’t ask a worker to do something without the knowledge of the project manager.
Set up project management tools: Use tools like calendars, task trackers, or other software to organize tasks, deadlines, and progress. If the contractor provides accurate updates, you can skip this step.
Kickoff meeting and orientation: On smaller projects, the contractor schedules and instructs the workers and subcontractors individually without the need for a meeting. He gives them instructions and outlines all project expectations. If there is a meeting for your project, see if you can be present. It’s good to be involved wherever you can.
Review the project scope and deliverables: Confirm what is included in the remodel and what isn’t, to avoid misunderstandings later. Stay current with your portion of the purchases to avoid delays.
Identifying risks: Ask the contractor if they foresee and risks or concerns. If you have identified risks and concerns that the contractor may have missed, share them with your contractor. For example, if machinery is being used, ask the contractor how they will protect the floors and walls. If utilities will be interrupted, ask the duration of the down time and let them know your needs.
Permits and approvals: If you are responsible for permits, make sure all necessary permits have been obtained or will be obtained. Ask the contractor the points in which inspections will be scheduled throughout the project. Inspections are scheduled when certain parts of the project are completed. When waiting for an inspection, the project might be placed on hold until inspection passes. Down time will drag out the project.
Coordinate with vendors: Communicate with vendors, suppliers, or designers to confirm material orders and delivery schedules. The contractor needs to schedule crews and needs to know when the material which you are responsible for will be arriving.
Create a budget tracking system: Implement a method to monitor expenses against the budget. If you don’t have a system in place, ask the contractor how you can create a spreadsheet.
Worksite preparation: Ensure the kitchen and surrounding areas are ready for construction, with protections in place for floors, furniture, and entryways. Some projects require for entire area to be sealed for dust control. Dust, mold, insulation, rat and roach droppings may be in the walls and become airborne. Sometimes the workers may miss something and it is good to communicate this with the contractor.
Establish a contingency plan: Outline how unexpected issues will be addressed without derailing the project. Sometimes there is hidden mold or water damage within the walls and the issue may need immediate attention. Some contractor do not want delays and may not address the problem. Be clear with the contractor about what must be communicated to you. Tell them you want to hear about any problem that may be present and to not simply cover it up.
Agree on where tools will be left after each work day. If you have pets and kids, it may be best for tools to not stay in the work area and to be placed in a closet or garage.
Agree on dumpster placement. If you will have a dumpster on your property, make sure you specify where it should sit. If you want it in the street, there may be special permits for that.
Utility disruption: Utilities may be disrupted so be sure to remind the contractor to let you know when and for how long each utility will be interrupted.
Worker Traffic: People will be walking in and out of the construction site all day. There will be excessive noise. Some workers will play music as well.
Parking limitations: There will be quite a few vehicles parked around your house. Some neighbors may not like it so be prepared to confront your neighbors.
Delays: Sometimes issues arise, late orders on materials, the contractor is backed up, ect. Make sure there’s communication on both sides so you can deal with things together.
Maybe set up an area to relax at the end of the day and reduce stress.

Why It’s Crucial

This phase is the backbone of a well-run project. By establishing clear communication channels, defining roles, and setting up systems for tracking progress, you’re creating a framework that supports efficiency and accountability. When done right, project orientation and management can prevent costly mistakes, reduce stress, and ensure that your remodel flows smoothly.

Problems if Not Done

Skipping or rushing this phase can lead to a domino effect of issues. Without clear communication, misunderstandings can snowball into costly errors or delays. Unclear roles might create double work wasting time and resources. If you’re not prepared for potential risks like delivery delays or uncoordinated work, your project budget may be effected. A smooth and organized remodel will save you a lot of headaches.

Starting the Work

The Prep and Demolition phases happen fast and will involve a lot of deconstruction and discovery. This stage involves removing old fixtures, appliances, and materials, as well as preparing the space for new installations. During this phase, you will also discover additional things which are not in the scope of work such as outdated wiring, plumbing adjustments, mold, water damage or improper existing framing. A few things may come up, but let’s get through them swiftly to ensure the remodel timeline is not delayed.

Here’s a detailed breakdown of the key activities and considerations for this phase:

Identify main utility shut offs: There are instances where a water line, gas line or electrical line may need to be moved or may be damaged. Be ready to shut off the water, gas or electrical utilities from the main inlet.
New discoveries and hidden issues: Demolition may generate new discoveries that may affect the flow of the project. Check to see if you need to change or modify plumbing, electrical, or even the entire kitchen subfloor. After you discover what’s really going on, you need to figure out how the new changes will be executed and how to adjust the project’s timeline.
Assess the scope demolition: Identify which elements need to be removed based on the scope of work. If the scope of work is unclear, workers may demolish the wrong things. Not good when this happens. A thorough scope is always essential.
Electrical demo and appliance demo: If you plan on saving anything, make it clear. The demo crew is there to remove and discard everything they were told. If you plan on saving anything, you must inform the manager so they can remove it carefully. If possible, have specific instructions added in the scope of work.
Wall demolition voids: Removing walls must be done properly. And this includes patching up the voids on the floor once the wall is removed. A void can be filled the lazy way or it can be repaired to make it seem as if there is no patch. Go for the patchwork that is most aesthetically pleasing. Make sure the patchwork detail is in the initial scope. The ceiling will also be cut open in order to insert a beam and must be patched. The new beam must have the proper columns installed. Columns must have proper footings.
Clearing debris: If there is a dumpster, there is no need to have mess everywhere. If you think there is too much mess, you can tell the contractor to apply better upkeep.
Prepare surfaces for installs: Level floors, patch walls, and ensure all surfaces are ready for new installations. Cabinets, countertops, and flooring should be installed on a plumb surface if possible. If a wall is not plumb, you need a special installer for your carpentry. If not, your cabinets will be installed with the same slope as the leaning wall.
Coordinate waste disposal: Arrange for proper disposal or recycling of materials in compliance with local regulations.
Verify measurements: Double-check the dimensions of the space to ensure accuracy for the installation of new fixtures and materials. Remember that cabinetry will be installed according to appliance measurements.
Material Storage area: A lot of materials will be ordered immediately and you must designate an area to place it all. Not everyone has a garage. If space is limited, materials may have to be ordered in phases. Talk to your contractor if you have space concerns.
Material delivery. Do not readily accept damaged materials. Once you sign off on it, the delivery company will say they delivered it in perfect condition and you may have to buy another. It’s important to find any flaws before accepting deliveries. You may return a damaged item.

Why It’s Crucial:

The Demolition and Site Preparation phase set the stage for all installs. A thorough inspection throughout these phases provides an opportunity to uncover and address hidden issues, ensuring the remodel is built on a solid foundation. A well-executed project assessment during demolition keeps the project on track and protects your home from future problems.

Problems if Not Done Properly:

Neglecting or rushing through this phase can lead to significant problems. Failing to protect surrounding areas can result in damage to floors, furniture, or other parts of your home. Being careless can create safety hazards. Discovered issues like mold or faulty wiring can worsen over time, leading to health risks or expensive fixes. Poor debris management can create a cluttered and unsafe worksite. Any item that goes wrong ads an expense or a delay to the project. It is imperative to perform a well-executed demolition to avoid derailment the kitchen remodel project. This can lead to frustrations, delays, and budget overruns.

Project Completion

The Project Completion phase marks the final stretch of your kitchen remodel, where all the hard work comes together to reveal your new space. This stage involves tying up loose ends, ensuring everything is installed and functioning correctly, and addressing any last-minute details. It’s the moment when your vision becomes reality, and the focus shifts from construction to enjoying your beautifully remodeled kitchen.

Here’s a detailed breakdown of the key activities and considerations for this phase:

Conduct a final walkthrough: Inspect the entire kitchen with your contractor to ensure all work meets your expectations and the agreed-upon scope.
Create a punch list: Take some painters tape and place a piece of tape on anything that needs touch ups or adjustments such as paint droplets, scratches, misaligned finishes, etc. Ask the contractor to correct whatever needs correcting.
Check for quality and functionality: Test appliances, plumbing, lighting, and cabinetry to confirm everything is installed correctly and works as intended. If an appliance if faulty, the contractor may not be responsible. Check appliances as soon as they are connected.
Review warranties and guarantees: Collect documentation for warranties on materials, appliances, and workmanship, and understand how to file claims if needed.
Receive maintenance instructions: Ask for care tips on maintaining your new kitchen features, such as countertops, floors, and appliances.
Ensure all permits are closed: Confirm that all necessary inspections have been completed and permits are finalized to avoid legal issues.
Clean up the worksite: Ensure the contractor removes all debris, tools, and materials, leaving your kitchen spotless and ready for use.
Document the final project: Take photos or videos of your new kitchen for insurance purposes or future reference.
Sign off on the project: Formally approve the completion of work and make the final payment as outlined in the contract.
Decorate: By this time, you should have already ordered and received all the decorative items and curtains for your kitchen. You can ask the contractor to install them for you and he may do it for free.
Celebrate the completion: Take a moment to enjoy your new space—host a small gathering or simply cook your first meal in your remodeled kitchen.
Register your appliances: Don’t forget to register your appliances.
Enjoy your kitchen: Make sure everyone sees what you worked so hard to put together. A kitchen remodel is not a simple process so make sure everyone sees the work. This also helps your contractor get more work from referrals.

Why It’s Crucial:

The Project Completion phase ensures that the remodel is finished to your satisfaction and that all details are addressed before the contractor leaves. It’s your last opportunity to catch any issues and ensure everything functions as expected. This step also provides peace of mind, knowing that the project is fully completed, warranties are in place, and your kitchen is ready for daily use.

Problems if Not Done Properly:

Skipping or rushing through this phase can lead to lingering issues, such as malfunctioning appliances, unfinished touch-ups or unresolved punch list items. Without a thorough inspection, you might overlook defects that become costly to fix later. Not collecting warranty information leaves you unprotected if problems arise. Its best to do things once and do them right. This point is the start of a great new relationship with your home.